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COSSAC Meeting Minutes 2004-2005
COSSAC Meeting Minutes: July 13, 2004Chairman Robin Rarick called the meeting to order at 9:30 am. In attendance: Linda Myers-Regal (atmospheric sciences), Michael Brunke (atmospheric sciences), Abreeza Zegeer (biochemistry), Robin Rarick (chemistry), Rachel Tapia (chemistry), Ana Rodriguez (computer science), Lupe Jacobo (computer science), Lili Schwartz (EEB), Sarah Duffy (geosciences), Elizabeth Tilley (math), Eva Gonzales (physics), Amanda Palma (physics), Mariah Freark (planetary sciences), Becky Vance (speech and hearing sciences), Catalina Diaz-Silva (Steward). Departments not represented: Dean’s Office, MCB. Council UpdatesBecause there were many new faces, the meeting began with council members going around the room and introducing themselves and saying what department they’re from. Robin explained the committee system to the new members, including a description of the duties of each committee. She also introduced the committee chairs. She went over the current membership of the committees, and urged new members to consider what committee(s) they would like to join, and to have a decision by the next meeting. She asked that members email their decision to Rachel (rtapia@email.arizona.edu), who will post the committee memberships on the website. Committee UpdatesCommunications: Rachel Tapia reported that posters are ready to be assembled. The posters will include information on CoSSAC, the name of the department’s staff excellence award winner(s), and a photo of the department rep. Rachel asked members to meet in Room 202 of the Koffler building on Wednesday, July 14, at 1 p.m. to help her assemble the posters. She hopes to have the boards put together by the end of the week, and hopes to have them distributed to council members by the end of next week. Staff Recognition: Lili Schwartz and Eva Gonzales reported that they delivered the last three UA Star awards. The requested that member of the Communications Committee be present at every UA Star delivery, if possible, to take pictures. There was some discussion of where helium for balloons is coming from these days, but Eva says she has someone in her department who can fill up balloons as long as she gives him a day’s notice. On a fundraising note, Robin had been contacted with an opportunity for CoSSAC members to run a concession stand at seven football games. There will be four games in September, two in October, and one in November. The concession stand is located in the midwest part of the stadium, right near the Tree Ring Lab. It is in the section for season ticket holders and fans of visiting teams. The minimum number of people needed to work is 13, six of those as cashiers. CoSSAC would receive ten percent of sales after taxes. Members would have to arrive an hour and a half before the game begins, and stay until the end of the game. They would have to do an inventory at the beginning and end of each game. Robin suggested we make a decision about whether or not we’re interested soon, within the next week. Council members discussed this opportunity. Some members had experience doing this type of fundraising. Eva said the key is to be fast and friendly, because you make more money that way. Several members suggested encouraging people from their departments to volunteer, or even bringing family members. Some members expressed concern about getting 13 people to work the November game, since it is on the Friday after Thanksgiving. The council decided to recommend that Robin contact the person who offered the opportunity and find out more information, but the general feeling is that it would be a good and fun fundraiser. Mentoring and Advocacy: Catalina reported that the next Dean Time is scheduled for Wednesday, July 28, at 9 a.m. She suggested that new members attend the Dean Time and try to bring at least one guest. Abreeza mentioned an ‘issue’ she would like to bring up about the lack of protocol regarding departing scientists and scholars having to clean out their lab areas. Catalina requested that names of people planning to attend Dean Time be sent to her by the end of this week. The meeting was adjourned at 10:35. Submitted by Mariah Freark, Secretary COSSAC Meeting Minutes: August 10, 2004Chairman Robin Rarick called the meeting to order at 9:35 a.m. In attendance: Linda Myers-Regal (Atmospheric Sciences), Abreeza Zegeer (Biochemistry), Robin Rarick (Chemistry), Rachel Tapia (Chemistry), Lupe Jacobo (Computer Science), Susan Hautala (Dean’s office), Lili Schwartz (EEB), Sarah Duffy (Geosciences), Elizabeth Tilley (Math), Denise Slay (MCB), Bonnie Wood (Physics), Eva Gonzales (Physics), Amanda Palma (Physics), Mariah Freark (Planetary Sciences). Departments not represented: Tree Ring Lab, Steward Observatory. Council UpdatesRobin Rarick began by asking new and returning members who did not give their committee preferences at the July meeting to do so. Denise Slay and Bonnie Wood plan to stay on the SRC. Robin updated the council on the ADA walk, reminding members that the team captain rally is happening Wednesday, August 11 from 9 – 10 a.m. The rally will take place in Koffler 202, unless there are too many people, in which case it will be moved to Chemistry 111. The ADA kickoff event will be held on Wednesday, September 8, from 10-2 on the north patio of the Koffler building. Wild Oats will be sponsoring it again this year. Robin requested volunteers to set up and take down chairs, and a few people per hour to staff tables and sign up team captains. She also asked for volunteers to help clean up at the end. Robin asked about the UA SAC response to the walk – Eva Gonzales said it had been announced, but she will have Barb Lancaster email it out again. Committee UpdatesCommunications: Rachel Tapia reported that she has updated the Web site with information about the ADA walk and benefits open enrollment. She has converted the UA Star and Staff Recognition nomination forms, as well as the ADA team captain form, into PDF format. Staff Recognition: Lili Schwartz and Eva reported that UA Star nominations were due the day of the meeting, and the awards will be delivered next month. Concessions Robin reminded the council that the point of the concession stand fundraiser is to help CoSSAC play more of an advocate role, particularly by helping with staff members’ professional development. The first point of discussion was manager training. We need one or two people with manager training to be present at every game. The training lasts about two hours, and there is one session on Friday, August 13 from 1:30, and another on Saturday, August 14 at 10 a.m. Sarah Duffy, Robin and Abreeza Zegeer will be attending Friday’s training, while Liz Tilley, Lili Schwartz , Rachel Tapia, and Amanda Palma will be attending the Saturday morning training. Robin passed around a sign-up sheet for each game. If people were unsure of their schedules, they can email Robin with their availability later. In addition to having managers present at each game, we also need to have one person who has been certified in food handling by the Pima County Health Department. The training is $22 and takes five hours, but the certificate is good for three years. There are training sessions on September 8, September 22, and September 6. Preregistration is required, and anyone interested in taking the September 8 session must register in person by August 20, as the date to register by mail has passed. Robin will email the schedule and more information to council members. She is also working out the logistics of having CoSSAC cover the cost of training. Robin would like at least one person from each department to work each game. If the representative can’t make it, they should try and get someone from their department, or a friend or family member, to go in their place. Some of the other requirements for working are as follows: Each worker must be over 16, and must submit a copy of a valid driver’s license or some other document as proof of age. The copies of proof of age documents must be submitted one week before the game. Each worker must be there two hours before each game, or they won’t be let in. Several council members expressed concern about parking as well as safety walking back to their cars after the game. Garages that are farther from the football game are free and accessible, and several council members said that there are plenty of people dispersing after the game that safety is not a big concern. Abreeza brought up the possibility of borrowing a golf cart from a department to transport people to their cars after the game. Amanda brought up a concern about how people will know when a game time has been changed. Robin and Lili agreed to be in charge of contact people and letting them know of any changes. There was some discussion about getting a CoSSAC shirt or button or hat to wear with the uniform to let people know about our group. The discussion included a mention of having to get artwork certified and run it by the copyright office, and Sarah mentioned that she knows how to make buttons. Robin said SRC should look into this sort of PR-type venture. Mentoring and Advocacy: Catalina Diaz-Silva was absent, so Robin did a quick recap of Dean Time, mentioning that the room was filled and the Dean was happy. She said it was a good dialogue with good questions. The next Dean Time will be in October, the date is TBA, depending on when the Dean is available. Robin also mentioned that she felt like there was a lack of transition between M&A chairs. She suggested a duty list of tasks to do and when they need done, including recruitment of people to attend Dean Time, when invitations should be sent out, who’s taking care of food, etc. As far as targeting people for invitations, Lili said she asks new hires, so they can learn more about the college. Robin suggested inviting old council members so they can stay involved. The meeting was adjourned at 10:45. Submitted by Mariah Freark, Secretary COSSAC Meeting Minutes: September 14, 2004Chairman Robin Rarick called the meeting to order at 9:40 a.m. In attendance: Linda Myers-Regal (Atmospheric Sciences), Michael Brunke (Atmospheric Sciences), Robin Rarick (Chemistry), Rachel Tapia (Chemistry), Lupe Jacobo (Computer Science), Lili Schwartz (EEB), Sarah Duffy (Geosciences), Denise Slay (MCB), Bonnie Wood (Physics), Eva Gonzales (Physics), Mariah Freark (Planetary Sciences), Catalina Diaz-Silva (Steward). Departments not represented: Biochemistry, Dean’s office, Tree-Ring Lab, math, speech and hearing sciences. Council BusinessConcessions: Robin Rarick began by giving the Council updates on the concessions situation. She said there are only six or seven people scheduled to work this weekend’s game and asked for more volunteers. She would like to have 15 people signed up to volunteer at each game, instead of just the 13 that are absolutely necessary to run the stand, so there will be some leeway if someone suddenly can’t make it. She also said that most volunteers are able to leave pretty soon after the halftime rush, and the two managers only need five or six people to stay around until the end of the game. The council’s stand made about $6,000 over the weekend. A thank-you event is being planned for all volunteers, CoSSAC and non-CoSSAC, who have been helping out. Robin wanted to clarify that the funds the Council is receiving from this endeavor are not going to directly fund the luncheon. They are to be used to supplement the funds departments offer for the professional development of their employees – for things such as conferences, workshops, and additional training. The money could also be used to improve upon the luncheon on top of what the Dean’s office already contributes. The Council also discussed the option of running a souvenir stand. It would take less work, but it also wouldn’t bring in enough money. Robin brought up the idea that, if the concession stand works out well this year, the Council could run the concessions stand annually in the fall and then not have a spring fundraiser. ADA Walk: The Walk is Sunday, October 3. Check-in is at 7 a.m. and the walk begins at 8. CoSSAC efforts have been minimal due to other commitments. Robin requested that members call out to their departments to encourage their co-workers to participate, particularly by helping to raise funds. She recommended that members focus on day or week fundraising. The emphasis is on number of participants rather than the amount of money raised. Interested parties can contact Mary Carter at 621.5672 or carterm@u.arizona.edu to obtain a captain form and participation packet. Committee UpdatesStaff Recognition: The committee has picked out the next UA Star recipients, and the first delivery is set for Thursday, September 16. Other delivery dates will be announced via email. The deadline for the next UA Star Award nomination is October 10, 2004. The committee has decided that the theme for this year’s Staff Excellence Luncheon will be ‘Vegas.’ The committee has asked all members to keep an eye out for a ‘Wheel of Fortune’ to help with prize distribution. Prizes are currently being worked out. The focus is currently on better prizes rather than a large number of prizes, and any assistance Council members can offer in getting prizes donated would be welcome. Specific arrangements for the luncheon, including the date and the location, are in the works. Some of the suggestions from last year’s luncheon that the committee is taking into consideration for this luncheon are: Council members should not be eligible to win prizes, and committee members should be introduced so CoS staff can get a better idea of who the group is and what we do. Communications: The fall newsletter will be out in mid-October. It will include updates on the concessions fundraiser as well as ADA information and fundraising efforts. Please forward any pictures and stories to Rachel Tapia. Mentoring and Advocacy: The next Dean Time is scheduled for Wednesday, October 20 from 10.30 a.m. to 11.30 a.m. in Gould-Simpson 1027. Catalina asked Council members to invite one or two people from their department to participate. If you know anyone interested, please forward their name, email address, telephone number and building address to Catalina by the end of September so she can send them an invitation. The committee also discussed possibly conducting follow-up meetings with participants of Dean Time. The meeting was adjourned at 11 a.m. Submitted by Mariah Freark, Secretary with assistance from Rachel Tapia COSSAC Meeting Minutes: October 12, 2004Chairman Robin Rarick called the meeting to order at 9:40 a.m. In attendance: Michael Brunke (atmospheric sciences), Robin Rarick (chemistry), Denise Slay (MCB), Mariah Freark (planetary sciences), Becky Vance (speech and hearing sciences), Catalina Diaz-Silva (Steward). Departments not represented: Biochemistry, computer science, Dean’s office, EEB, geosciences, Tree Ring Lab, math, physics. Council BusinessStandardized check-out form: Abreeza Zegeer mentioned at the last Dean Time that she was frustrated because departing faculty, staff, and graduate students don’t clean out their labs and offices before the leave, meaning staff members end up doing clean-up. Abreeza created a standardized check-out form for labs and office space to be distributed to departments. She hopes this will lead to the creation of an overarching CoS policy for departing employees. Robin Rarick requested each CoSSAC representative take the rough draft of the form to the person in charge of checkout in their department. She asked that any additions, suggestions, or other feedback be passed along to Abreeza. Abreeza can be reached at 792.8597 or azegeer@ag.arizona.edu. Robin brought up the possibility of expanding from outreach of a scientific nature to general outreach. Susan Hautala had suggested helping ICAN, the Iraqi Children Assistance Network. There was also discussion of a fundraiser in the spring, and whether or not it was necessary. Additionally, Robin brought up Mandy Palma’s suggestion of running a souvenir stand, which would bring in less money but would also be less work. Also, Robin brought up the possibility of working concessions at basketball games. Nobody knew if they allow volunteers to work basketball concessions or if they have employees that do it, but Robin will look into it. Robin mentioned that at the last Dean time, Dean Ruiz said that we should put together a document of what staff members need and what constitutes a good working environment. The Council should begin thinking about how to outline these things so they can eventually be presented to the dean. Committee UpdatesStaff Recognition: Concessions update: Managers have been having a hard time finding enough people to staff the concession stand, so they’ve begun outsourcing to student clubs such as the Math Club and the Chemistry Club. Robin suggested compensating the student workers by taking the total amount of money earned by the stand and dividing by the number of people who worked at the stand, and then giving each person’s share to their respective organization. That way, whatever effort we put in, we get that much money. There was some discussion of how, exactly, to split the money. Robin said she’d be willing to calculate people’s money earned by half-games, but she didn’t want to get any more complicated then that. CoSSAC should receive a check in the middle of this month for the revenue made during the first four games in September. There are three games left: One on the 23 of this month, one on the 30 of this month, and one at the end of November. Robin thinks she has between 11 and 13 people signed up for each of these games, but will check as the game date approaches. For the four p.m. games, Robin requested that managers arrive at one, and everyone else can show up around 2.30 or three. Luncheon update: There are lots of things going on in April. Among them are: Awards for excellence (April 15), service awards (April 14), and a retirement lunch (April 12). Another thing to take into consideration is Easter, which is March 27. The Committee is considering holding the luncheon the week of March 28 or the week of April 4. If anyone has a preference, please communicate it to Lili Schwartz (621.3784, hildaq@u.arizona.edu) The committee has had limited success in receiving items from donors to be given away as door prizes. Jane Dugas got one response and had someone donate a free show. She is working on trying other avenues, such as travel agencies. One idea that came up was having a raffle, either open to anyone who wanted to buy a ticket, or else just selling tickets at the luncheon itself. Robin will check on University policy on raffles, and Becky Vance wanted to look into the possibility of having a trip to Las Vegas donated to raffle off. UA Star: The deadline for nominations this month was Monday, October 11. Denise is going to check with Eva Gonzales or Lili to make sure they had enough nominations. If not, Robin suggested extending the deadline for nomination submission. Communications: Rachel Tapia has photos from the concession stand from the first football game, as well as pictures from the ADA walk. The pictures are on the server and will be on the website soon. For the fall newsletter, Robin said Rachel was planning on having a half-page letter from the council chair, a recap of the ADA walk, and a concessions update (with pictures). If anyone else has any suggestions, they can pass them along to Rachel (621.2808, rtapia@u.arizona.edu). Rachel wanted to make this newsletter shorter than the last. Members suggested including a UA Star update, holiday closure information, UA Star dates for the rest of the year, a reminder that the Council website has a calendar area in which departmental events can be posted. Robin said she hoped the newsletter would be out in the next week. Mentoring and Advocacy: The Dean will potentially be out of town for next week’s scheduled Dean Time on Wednesday October 20. Consequently, the Council decided to talk to Susan and reschedule Dean Time, possibly for the morning of November 17, or maybe for a two o’clock time slot some other day. The Committee will keep us posted. There was also some discussion of meeting location rotation. The Council agreed that having January’s meeting in a different place would be a good idea. They also plan on having April’s meeting in a different location as well. The meeting was adjourned at 10.35 a.m. Submitted by Mariah Freark, Secretary COSSAC Meeting Minutes: November 09, 2004Chairman Robin Rarick called the meeting to order at 9:35 a.m. In attendance: Michael Brunke (Atmospheric Sciences), Abreeza Zegeer (Biochemistry), Robin Rarick (Chemistry), Lupe Jacobo (Computer Science), Susan Hautala (Dean’s office), Lili Schwartz (EEB), Sarah Duffy (Geosciences), Denise Slay (MCB), Eva Gonzales (Physics), Mariah Freark (Planetary Sciences), Becky Vance (Speech and Hearing Sciences), Catalina Diaz-Silva (Steward). Departments not represented: Tree Ring Lab, math. Council BusinessStandardized check-out form: Abreeza Zegeer is compiling feedback from the individual departments. UA Cares: Participating departments include chemistry, biochemistry, geosciences, and EEB. Finances: A check for $1800 from the first football games has been deposited. Robin discovered that $1000 was given to CoSSAC in starter funds, so we don’t owe any of the concessions money to Ted Davis. Lili Schwartz says we get $6000 every year, which is about the cost of the luncheon. There was some discussion of the money we’re receiving from concessions. The council decided that money should be specifically earmarked for professional development and not used for anything else (i.e., the luncheon). Representation: Faye Villalobos is now the CoSSAC contact person in the math department. Faye will disseminate CoSSAC information as needed but will be unable to attend meetings. Committee UpdatesStaff Recognition: Concessions update: Out of the $1800 recently deposited, between $70 and $100 is owed for each club that helped out with the sales. Once Robin gets an account number, the funds will be transferred. The council discussed allocation of the money received from concessions. Robin said we’re not ready to spend it yet, but hopefully by the spring we’ll have an idea of how to use the money to further professional development. Several ideas were suggested, including having people submit proposals as to how they’d use the money, distributing the money evenly among the departments and letting them determine how it’d be used, or having a speaker come in and speak to any and all interested staff members. The final idea received a lot of positive feedback, as it would be a very inclusive way to use the money. Robin will email details about the next football game. The game is the Friday after Thanksgiving and is a 1 p.m. kickoff. Luncheon update: The Marriott was unable to accommodate us for March 30, so Lili has reserved both the Marriott and the Union for April 5. She will sit down with both places and try and figure out which one is the best value. Abreeza suggested having an Elvis impersonator as entertainment. Other ideas were a stage magician and maybe ‘showgirls.’ Robin said she had spoken to Alaina Levine about being the master of ceremonies. Eva Gonzales will contact Alaina to make sure she won’t be charging. One suggestion for ‘typical’ Las Vegas food was to have a buffet. Abreeza had information and ideas about awards from Tuller Trophy, but they will probably turn out to be too expensive, since we’d need at least two plaques per department. She also suggested using play money as a table decoration. We would need 30 tables if we held the event at the Marriott or about 38 tables if the event is held in the Union. There was some discussion about using mail order catalogs to order table centerpieces and other table decorations. The council also revisited the issue of raffling off a (donated) trip to Las Vegas. Robin has been investigating the university’s policy on holding raffles. The rules change depending on the type of situation for which the raffle is held. The council decided that diverting raffle proceeds toward professional development would be a good way to go. Lili brought up the issue of possibly creating a second account just for the professional development money, so nothing gets mixed up. Another question about the raffle involves selling tickets – can anyone buy them? Would they be sold before the luncheon? At the luncheon? Both? How would pricing work if people bought multiple tickets? The council agreed to address these questions once the university policy on raffles has been made clear. Another possibility with the raffle money is opening up an account with the UA Foundation. But then the Council might not have control of the money, and while the money has fewer restrictions placed upon it, the Council may have to pay business taxes and administrative fees. Abreeza suggested CoSSAC could use the raffle money to offer a scholarship to staff members taking courses at the UA, paying for their tuition and maybe books. Robin and Eva said that the UA Staff Advisory Council has such a program. Eva says that UA SAC actually administers such a program for the Beta organization – UA SAC runs the program, but it is funded by and only open to Beta members. UA Star: Eva said it has been hard to pick people out of the nominations, since they have received multiple good nominations. The council agreed that it would be a good idea to send a letter or certificate of some sort to people letting them know they’ve been nominated, even if they don’t ‘win’ the award. Abreeza suggested having a list of UA Star award winners and nominees at the luncheon. Mentoring and Advocacy: Dean Time is scheduled for Wednesday, November 17 from 10.30-11.30 in Gould-Simpson 1027. Please submit names and contact information (email address, office address, office phone number) to Catalina. The meeting was adjourned at 10.50 a.m. Submitted by Mariah Freark, Secretary COSSAC Meeting Minutes: December 14, 2004Chairman Robin Rarick called the meeting to order at 9:35 a.m. In attendance: Michael Brunke (atmospheric sciences), Abreeza Zegeer (biochemistry), Robin Rarick (chemistry), Ana odriguez (computer science), Susan Hautala (Dean’s office), Lili Schwartz (EEB), Denise Slay (MCB), Eva Gonzales (physics), Bonnie Wood (physics), Mariah Freark (planetary sciences). Guest: Art Contreras for Becky Vance (speech and hearing sciences). Departments not represented: Geosciences, Tree Ring Lab, math, Steward. Council BusinessStandardized check-out form: Abreeza Zegeer made up a general form based on chemistry’s departmental check-out form. There was some discussion of whether this form would be used in addition to a departmental form, or if it would be college-wide and inclusive of all departments. Ideally, this form would supersede a departmental form to make check-out consistent throughout the college. Robin suggested contacting each department, going over the form with them, finding generalizations and commonalities the departments share, and then breaking down requirements specific to each department. It was brought up that there is neither accountability nor consequences if an employee doesn’t fill out this form. Ana Rodriguez mentioned that the computer science department puts their check-out form on the departmental website. Ultimately, the Council decided that, since the form can’t be made mandatory, the general form Abreeza put together should be offered as an example to other departments. Robin suggested letting the Dean suggest the form’s use to department heads, and letting the department heads take the initiative, knowing the College supports a standardized check-out procedure. Concessions final tally: Forty-five people participated, from all departments except the Tree Ring Lab and geosciences. Math Club and Chemistry Club members also participated. The total tally of money made, after seven games, is: $2570, $700 of which is from the last two games. Foundation account for funds: The University won’t allow us to spend the money the way we originally wanted to. It looks like the best option is to go through the UA Foundation and get an account. Since our raffle proceeds won’t be donated to charity, we won’t be able to do the raffle at the luncheon as planned. The idea of opening up a checking account at a local bank was brought up, but Foundation accounts are more flexible, and would keep the concessions money separate from the money given to the Council by the Dean and earmarked for the luncheon. Ana, who has recently been elected treasurer for UA SAC, recommends the UA Foundation account, and will look into the Council’s options with the Foundation. Art Contreras said he thought the Foundation charged 5% of any deposit over $1000, but he wasn’t sure. Robin suggested the Council should have a treasurer to keep track of such financial matters. The Council agreed to invite Ted Davis to the next meeting to discuss our options for the use and management of the concessions funds. Dean’s five-year review: Robin has been chosen to serve on a committee to review Dean Ruiz’s progress. She will be working with the Dean of the Education College and current faculty from CoS departments to gather information and present it to the Provost. Between now and March, she may be asking CoSSAC members and their departments to help collect information. Committee UpdatesCommunications: Robin said Rachel Tapia is looking for ideas for the next newsletter. Some of the Council’s suggestions included: naming the UA Star award winners and maybe going into more detail about the winners and the work they do; recap of concessions; luncheon progress. Staff Recognition: Luncheon update: The date and location of the luncheon are still up in the air. The Marriott seems to be more accommodating than the Union, which has more restrictions. Robin suggested Lili Schwartz talk to Alma at the Student Union. There was some discussion about using the concessions money to buy non-disposable items that could be used for the luncheon, like a banner or centerpieces. It was ultimately agreed that a banner would be a good idea, but buying centerpieces would be more difficult because they would get crushed in storage. As far as a banner goes, the Council was wondering if we could just have someone take the old logo off the current banner. Art will find out what company takes care of the banner for his department. Abreeza said the theater department has a small table-sized wheel of fortune, as well as ‘showgirl’ outfits. Eva said Tucson Carnival Supply has a big wheel of fortune to rent for about $50. Lili received a consensus for $5000 to be spent on the luncheon. Other anticipated non-luncheon expenses will include Dean time ($150) and UA Star awards ($200). About prizes, Robin said she would like to keep this year’s prizes classy and not cheesy. Abreeza asked if we should be looking for freebies from local businesses, and the answer was a definite ‘yes.’ Alaina still plans to MC, and will not charge the Council to do so. The SRC will work on a program to make sure Dean Ruiz will get to introduce the winners of the staff recognition awards. UA Star: The nominations for the next UA Star award are due December 20. To make sure all UA Star nominees are recognized, Robin is working on writing a letter to be sent to nominators whose nominees don’t get chosen for the award, and Lupe is doing a certificate to let people know they’ve been chosen, even if they don’t win. Additionally, all nominees will be recognized at the staff luncheon in the spring. January will be a Star award delivery month. Mentoring and Advocacy: At the last Dean Time, there was a discussion about how rates of international graduate students enrolling at the UA have declined, and how international collaborations with faculty could possibly be used to recruit foreign graduate students. Basically, many students are having trouble because of more strict security regulations. Robin suggested each department should compile a list of international collaboration with faculty from other countries that can be expanded with international support and used to recruit students. Denise Slay said the Office of International Faculty and Scholars may have beat us to it. She will find copies of the brochure she was thinking of, and pass them along to Robin and Lili. Other business: Lili wanted to thank the Council for sending her and Eva to the Janos dinner. She appreciated the opportunity, and said Dean Ruiz would like to include CoSSAC every year. Submitted by Mariah Freark, Secretary COSSAC Meeting Minutes: February 08, 2005Chairman Robin Rarick called the meeting to order at 9:35 a.m. In attendance: Linda Meyers-Regal (atmospheric sciences), Michael Brunke (atmospheric sciences), Abreeza Zegeer (biochemistry), Robin Rarick (chemistry), Rachel Tapia (chemistry), Ana Rodriguez (computer science), Lupe Jacobo (computer science), Lili Schwartz (EEB), Denise Slay (MCB), Eva Gonzales (physics), Mariah Freark (planetary sciences), Beck Vance (speech and hearing sciences), Catalina Diaz-Silva (Steward). Guests: Wolfgang Golser (speech and hearing sciences), Ted Davis (CoS). Departments not represented: Dean’s Office, geosciences, Tree Ring Lab Council BusinessFunds: The total take after all seven football games is $3,076.58. That money is currently located in the CoSSAC FRS account. Robin discovered that CoSSAC had already opened up an account with the UA Foundation, and there’s money already in it for professional development. Ted Davis said Mary Carter started the account with $1000, and it had a deposit of $107.53 from the Sweet Tomatoes fundraiser. That account is flexible, and the Foundation is not allowed to spend that money. Robin spoke with Rita Williams of the UA Foundation, and learned that any proceeds earned (i.e., profits) can’t go into the Foundation account directly. Ted explained that, in order to be deposited into the Foundation account, the checks must be made out to the UA Foundation. Ted said money can only be transferred one way – from the Foundation to an FRS account. Money cannot be moved from FRS accounts into Foundation accounts. However, from the FRS account, we can use the concessions funds to pay for a workshop (with a check request) or give reimbursements to employees for training courses. We can also use that money to pay purchase orders. The money is under the usual restrictions that oversee spending UA funds. In the future, concessions checks should be made out to our UA Foundation account so they can be deposited directly in there. There is a 5% surcharge per deposit, but there is no charge to withdraw the money. The Council decided to have two separate FRS accounts, one for luncheon money (funded by the Dean) and one for professional development (funded by our Foundation account/fund-raising earnings). Robin suggested creating the position of a CoSSAC treasurer. Ted would maintain control of CoSSAC’s accounts, but the treasurer would keep informed on the situation of the accounts and what’s going on. Robin mentioned that if CoSSAC wanted to create its own scholarship to give out professional development funds, we can talk to Bob Logan. She also said that she talked to Ana Lopez, of UA SAC, and found out that CoSSAC can give out scholarships through them. IF CoSSAC donates to UA SAC’s Emily Krauz scholarship, which gives staff members funding to take classes that further their career, we could filter out applications from CoS employees and use our money to fund them. Basically, UA SAC does all the legwork for us. There is also a possibility that UA SAC would match our donations. Robin suggested we postpone discussing professional development options until after the luncheon. She said we should think about it so we can make an announcement at the luncheon, but we can figure out specifics after the luncheon is over. If we do give out awards, the awards and the selection process would have to be formalized with the Foundation. However, reimbursing employees for training courses and such would not have to be formalized with the Foundation. Eva Gonzalez said she knows of a staff member who will need funding to cover travel to a conference in Ireland. Robin said we will try and hammer out eligibility criteria soon, looking at the criteria for other awards to give us ideas. She said the Council should have the criteria and selection process in place before they consider giving out awards. Raffle: Becky Vance confirmed that there will definitely be a raffle, and will double-check with her husband about the prize details, and email Lili Schwartz when she finds out. Robin said she found out the raffle is legal to do, and the proceeds of the raffle can be deposited into the Foundation account. She pointed out that raffle ticket purchases are not tax deductible, and the raffle tickets we sell must have this fact printed on them. The contribution of the trip itself, however, is tax deductible. In order to circumvent issues about eligibility, raffle tickets will only be sold at the luncheon. That way, we know that anyone buying the ticket is a classified staff member or an appointed personnel employee. The winner will need to be present to win, and the Council decided that SRC members are eligible to buy tickets. Committee UpdatesCommunications: We will not have a formal newsletter this time, but Rachel Tapia is compiling CoSSAC news and will send that information out via the listserv. Staff Recognition: Luncheon update: The Staff Excellence Awards luncheon will be held Tuesday, April 5, at the Marriott. The menu includes garden salad, pasta salad, chicken breast, grilled salmon, vegetables, mashed potatoes, and cheesecake. The food will be served at a double-sided buffet table. The individual tables will be covered with green tablecloths and black skirting. CoSSAC will need names for Staff Excellence winners from each department by March 21. CoSSAC needs two names per department, and will not accept group nominations. The Staff Recognition Committee will be meeting on Thursday at 1 p.m. Robin said she will be meeting with Alaina, the luncheon’s emcee, on February 17. She said during that meeting she’ll go over how the tables should be released. Lili said she’s asked the Marriott to provide table numbers. The SRC will be announcing the raffle in the save the date cards and luncheon invitations. Abreeza Zegeer and Jane Dugas sent out approximately 80 letters to businesses soliciting prize donations. So far they have received a scrapbook kit and tickets to a student production of the Rocky Horror Picture Show. Abreeza and Jane plan to visit some of the businesses in person to follow up. Also, a stay at the Marriott has been secured, but we need to find out if it is for one night or two. UA Star: There is a UA Star delivery on Monday, February 14. Meet at 11.25 on the lobby of the seventh floor in the Gould-Simpson building. Mentoring and Advocacy: Catalina sent out 21 invitations to next week’s Dean time, and has received seven acceptances. She doesn’t desperately need more people, but would accept other names. She would also like to know who from the Council will be attending. Sarah Duffy will help Catalina set up, and Lili will bring coffee. Robin suggested inviting former CoSSAC members to the next Dean time. Catalina said Becky and Robin followed up on the last session’s attendees, asking them for feedback. Catalina and Becky are soliciting suggestions for a standardized feedback form that can be emailed or sent via campus mail to all future Dean time attendees. The Council also decided to send out a list of previously discussed topics with the next set of Dean time invitations, so people have a better idea of what sort of issues get addressed. Catalina said one issue with Dean time attendance in her department is that some supervisors are reluctant to let their employees leave their desks. One suggestion to remedy this was to mix up the scheduling and offer Dean time in the afternoon sometimes. Other business: Robin said the survey of the Dean’s performance (to be included in his five-year review) should be coming out in the next few weeks. On behalf of Terri Croteau, from the math department, who helped out with the concessions stand, Robin announced that the American Cancer Society’s Climb to Conquer Cancer is happening March 12. It’s a three mile walk, starting at Pima West and finishing on top of A Mountain. There is a $40 registration fee per participant, and participants can also raise other funds to contribute. The meeting was adjourned at 10.35 a.m. Submitted by Mariah Freark, Secretary COSSAC Meeting Minutes: March 8, 2005Chairman Robin Rarick called the meeting to order at 9:35 a.m. In attendance: Linda Meyers-Regal (Atmospheric Sciences), Michael Brunke (Atmospheric Sciences), Abreeza Zegeer (Biochemistry), Robin Rarick (Chemistry), Rachel Tapia (Chemistry), Ana Rodriguez (Computer Science), Lili Schwartz (EEB), Sarah Duffy (Geosciences), Eva Gonzales (Physics), Mariah Freark (Planetary Sciences), Catalina Diaz-Silva (Steward). Departments not represented: Dean’s Office, Tree Ring Lab, math, MCB, speech and hearing sciences. Council BusinessLili, Eva, and Robin met with the Dean, who agreed to give the Council an extra $1000 for travel for professional development. In addition to the money raised by the concession stand, CoSSAC now has $2000 in travel grants to distribute. The Council will have to decide the eligibility of applications and winner selection criteria. The Council will also have to create an application process. As an example of eligibility criteria, Robin said that the winner of funds must have been employed in his or her department for a full year, and must be a full-time benefits-eligible employee. In their applications, employees should explain how their conference or travel would apply to their job and enhance their skills. Applications should also include a letter from the employee’s supervisor. Once the Council decides on criteria and selection, the distribution of the funds for scholarships and grants could be put under the authority of the Mentoring and Advocacy Committee, which could focus on distributing development funds between Dean Times. Robin suggested collecting applications several times a year, so people can apply for upcoming conferences and classes. She would like to have something related to our scholarships to announce at the luncheon. Additionally, Robin suggested the Council try and match funds with the department to pay travel expenses, rather than paying the total cost – the Council could fund more people that way. However, when it comes to just paying conference registration fees or sending employees to local workshops, matching funds from the department wouldn’t be a requirement. The Council can establish different types of funding, and have different types of criteria for the awardees of that money. The Council also discussed the UA Staff Advisory Council’s Emily Kraus scholarship. CoSSAC could have part of that scholarship, and UA SAC would filter out the CoS applicants to win the money offered by CoSSAC. Robin mentioned that there’s a Skillpath seminar on leadership being held at the Marriott at the end of April. She suggested CoSSAC could sponsor the registration of one person from each department, which would be between six and twelve people, total. Each department could choose a person to attend the conference. Robin will send information to the CoSSAC listserv about selection criteria ideas. Also discussed was Dotty Sherwood, a CoS employee who asked Dean Ruiz for support to go to a conference in Ireland. Dean Ruiz suggested she try and get funding through CoSSAC, but before the Council can discuss that, it needs to establish criteria or take someone else’s model and tweak it to fit the Council’s needs. Council members who are stepping down include: Catalina, Robin, Linda, Rachel, and Lili. Ana, Eva, and Mariah are staying, and Jane and Sarah are up in the air. UA Community Relations is having a food drive through the 10 of April to benefit the Community Food Bank. Some departments are already participating. Their goal of the food drive is to collect $1 and two cans of food for each of McKale’s 14,952 seats. If CoSSAC representatives desire, they can get a packet and be the contact person for their department. Contact Holly Altman (626.4671) or Jack Roberts (621.7815) for more information. Committee UpdatesCommunications: The Council discussed the difficulty of disseminating information to CoS departments. Currently the CoS News listserv is out of commission, as it is too difficult to keep up with the additions and deletions the list would need to be current. One possible solution to this problem is identifying listserv owners in each department and sending information to those owners to forward to the classified staff and AP listservs. One problem with this approach, though, is when people who aren’t in CoSSAC receive CoSSAC news, they don’t realize they’re supposed to distribute it, and frequently the information gets kicked back to the CoSSAC representative for them to deal with. Lili will bring the list of names to which she is currently sending information to the next meeting. Staff Recognition: Luncheon update: Jane, with help from Abreeza, has solicited more than 180 companies for donations for door prizes. So far they have received 18. Jane has already sent thank-you notes to the prize donors. The raffle tickets have been designed and Eva says they look very good. After deliberating about how many tickets should be printed, the Council finally decided on 1,000. Robin said she’d rather have too many tickets than not enough. The tickets will be sold for $5 each. Some important dates: March 28 – Lili needs final attendee count from each department. March 21 – Lili needs names of departmental winners. March 25 – SRC will be meeting to construct centerpieces at 2 p.m. in EEB (BioWest), probably in room 231. Lili explained that only SRC members will be selling raffle tickets (Eva and Ana will be in charge of that), but she welcomes volunteers from other committees. If Council members are interested in volunteering, they can go to the Marriott around 10.30 the morning of the luncheon. The SRC will need help with transporting and setting up centerpieces. Lili also said the program still needs to be produced. She wants to be sure the name and logo of the travel agent donating the Las Vegas trip will be included in the program. Robin mentioned that Alaina Levine, the luncheon’s emcee, should be involved in the program discussion, so she stays in the loop. Currently, the plan is that people will arrive, grab a table, and head for the buffet, and there will be 35-45 minutes before the actual program starts. Lili will check with the Marriott to make sure that’s doable. Lili said she needs items from casinos, and she doesn’t mind if it advertises the casino. It will be returned. The idea of sprinkling sparkly confetti on the tables as a decoration was brought up, but Sarah pointed out that the Marriott charges a $500 cleanup fee if confetti is used in the ballrooms. The centerpieces will be top hats turned upside-down. Inside the hat, there will be a square of florist foam with three prongs coming out of it. The prongs will have a picture of a hotel, a hand of cards, and some fake money. The florist foam will be covered by tissue paper. Each winner will receive a framed certificate and a picture with the Dean. The Council discussed how to distribute the door prizes. They decided that, instead of drawing for a specific prize, they’d draw a name and let the winner pick an index card (or something similar) with the prize written on it. There was also some discussion of ‘bundling’ smaller prizes together to make fewer larger prizes. Rachel, Mike, and Matt Lyon (from chemistry) will be taking pictures at the luncheon. Council members should try and make sure they know who all the people in the pictures are, so captions can later be posted with the photos on the website. The meeting was adjourned at 10.35 a.m. Submitted by Mariah Freark, Secretary COSSAC Meeting Minutes: April 12, 2005Chairman Robin Rarick called the meeting to order at 9:35 a.m. In attendance: Linda Meyers-Regal (atmospheric sciences), Michael Brunke (atmospheric sciences), Abreeza Zegeer (biochemistry), Robin Rarick (chemistry), Rachel Tapia (chemistry), Ana Rodriguez (computer science), Lupe Jacobo (computer science), Lili Schwartz (EEB), Denise Slay (MCB), Mariah Freark (planetary sciences), Catalina Diaz-Silva (Steward). Guests: Julia McMorran (chemistry), Gina Bailey (chemistry), Suzanne LaClair (EEB). Departments not represented: Dean’s Office, geosciences, Tree Ring Lab, math, physics, speech and hearing sciences. Council BusinessRobin introduced the guests, and encouraged Council members to invite potential replacements to the next meeting. She also gave a brief summary of the Council, how it works, and what it does. We discussed where the Council will be going in the next year. Since the Council has started offering staff enrichment and professional development opportunities, we probably need a source of recurring funding. Concessions would be a good source of income – everyone sounds like they’d be interested for another year. Robin also suggested we could make the spring raffle a regular event, now that we know how to do it. Elections and committee chairs: Catalina would like to be a part-time CoSSAC member and share her Mentoring and Advocacy Committee chair with someone else. She is looking for someone to take over. Eva is probably continuing, but does not want to be an officer because she plans on running for UA SAC. She will still be on the Staff Recognition Committee, though. Rachel nominated Michael to be the head of the Communications Committee, and he accepted. Elections will be held at the May meeting. Nominations should be emailed to Mariah (mariah@u.arizona.edu), who will contact nominees to make sure they accept, and email out a ballot of nominated members at the end of the month. The Council agreed that Mariah could continue on as secretary. Each department will get one vote. The positions open are Council chair and Council co-chair. The Council also discussed the possibility of creating a treasurer position to interface with Ted to deal with the FRS account and the Foundation account. The Council will vote on a treasurer position in May. Mariah will look at the bylaws and make the necessary changes that will be implemented if the Council agrees to add the position of treasurer. Professional development: Dotty Sherwood from physics approached Dean Ruiz for help funding her trip to a conference in Dublin, Ireland, in July. The Dean suggested she speak to CoSSAC. She requested per diem for Ireland, as she’ll be at the conference for five days. The Council will have to establish an application process and acceptance criteria before we can give her funding. The Mentoring and Advocacy Committee will be in charge of handling applications and executing the selection process. The amount of the funding she’d receive was also discussed, as was the necessity of capping the amount of funds the Council would give out to any applicant. Several members pointed out that the Council would only be contributing to such trips, and not footing the whole bill. If the Council gives out too many awards, the money will run out before we have to opportunity to do more fundraising. The amount she will receive will probably be between $300 and $400. Some ideas of questions that should be addressed in the application procedure included: What is the activity the applicant wants funding for? Why does the applicant want/need to go? Can the department match the funds CoSSAC donates? Why isn’t the applicant’s department paying for the applicant’s trip if the applicant will be working? Julia brought up the idea of having Dotty come in for an interview so the Council can ask her about what she’ll be doing at the conference and what she’ll be getting out of it. If she has an agenda, she could also provide that to the Council. Robin said we should also look at the different types of funding, and whether or not we’d have different criteria for the different types of funding. Different categories include: local conference with no travel versus conference with travel. Another consideration for criteria could include volunteer work and how the applicant is giving back to their community (i.e., helping out at the CoSSAC concessions stand). Robin also said the greater the amount the applicant wants, the more the Council should consider asking for the applicant’s department to match funds (to prove the department’s commitment to the employee’s request). The Council also wants the awardees to provide something upon their return – a document that explains whether or not the Council was helpful and what the applicant got out of his or her experience. It is also possible to require receipts from the awardees. Robin pointed out that the conference isn’t until July. She suggested Council members do some research and outline what they think is fair and important to include in criteria. The Council will meet again on Monday, April 25 and discuss criteria and a selection process. We will invite Dotty Sherwood to the May meeting to interview her. By then we should have an application form, award criteria and a selection process in place. Committee UpdatesCommunications: The website has been updated and photos of the winners have been posted and should be shared with individual departments. There were some server issues which prevented the posting of other photos, but Mike and Rachel are resolving those issues, and the other pictures should be up soon. Staff Recognition: Luncheon update: Robin received lots of good feedback about the luncheon. She brought a thank-you card for us to sign for Kevin, the Elvis impersonator. She also wondered if the vendors who donated prizes had received thank-you notes, and Abreeza said that Jane had sent out thank-yous as she received the donations and also followed up to let the donors know who won the prize they donated. Kevin Hall from biochemistry won the raffle for the trip to Las Vegas. Proceeds from the raffle totaled $835.00. The final cost of the luncheon was $5798.00. The Marriott charged us for 300 people. The Council won’t have any expenses until the July dean time. The meeting was adjourned at 10.40 a.m. Submitted by Mariah Freark, Secretary COSSAC Meeting Minutes: May 16, 2005Chairperson Robin Rarick called the meeting to order at 10:05 a.m. In attendance: Michael Brunke (atmospheric sciences), Abreeza Zegeer (biochemistry), Robin Rarick (chemistry), Julia McMorran (chemistry), Gina Bailey (chemistry), Ana Rodriguez (computer science), Lupe Jacobo (computer science), Susan Hautala (Dean’s office), Lili Schwartz (EEB), Katy Gonzales (EEB), Suzanne LaClair (EEB), Denise Slay (MCB), Marilyn Kramer (MCB), Mariah Freark (planetary sciences), Catalina Diaz-Silva (Steward). Departments not represented: Geosciences, Tree Ring Lab, math, physics, speech and hearing sciences. Council BusinessProfessional development: Robin updated the Council on Dotty Sherwood’s request for funding. Dotty did not realize the Council would have to create eligibility criteria and an application process before she could receive her funding. She has decided to seek funding elsewhere to pay for her per diem. She would not be adverse to CoSSAC ‘surprising’ her by reimbursing her per diem expenses, however. This means the Council will spend the summer fine-tuning the application and selection procedures. Robin also gave a quick synopsis of what was decided about funding at the last meeting, to catch up the new Council members. Anne Lopez, of UA SAC, will be in attendance at CoSSAC’s June meeting to answer any questions CoSSAC has about funding the Emily Kraus scholarship. The Council will ask her to detail how winners are chosen, which will give CoSSAC a framework on which to base their own awards. Robin also brought up the possibility of having a CoSSAC member on the selection committee for the Emily Kraus scholarship, but Ana said the selection committee is made up of faculty, rather than UA SAC members. The Council will discuss the possibility with Anne Lopez in June. Robin received mixed feedback about the Skillpath conference. CoSSAC sponsored 12 attendees, and she heard feedback from four of them and will solicit more. Some attendees found the conference more beneficial than others, probably due to the level of supervisory experience they had (less experienced supervisors found the conference more beneficial). The feedback stated for the most part that the instructors were knowledgeable; however, there was excessive pressure to purchase additional materials. Lupe attended and said she thought it was too geared at corporate employees, and wasn’t very applicable in an academic environment. She also said she was troubled by the lack of handouts, and that conference attendees were expected to write everything down. She suggested CoSSAC look carefully at whether or not it would want to assist employees to go to such conferences in the future. On the subject of the application that Mike put together, there was a suggestion to simplify the existing form by deleting a few lines from it and adding a standardized budget template. The Council also decided that applicants would need to submit literature about the conference with their applications. Because of the needs for supervisor signatures and attachments, applications will need to be submitted through campus mail, and it would not be possible to submit them electronically. Elections: The Council discussed changing the bylaws to add the officer of ‘treasurer’ with the following text: D. Treasurer Robin summarized the treasurer position by describing the treasurer as the liaison between CoSSAC and its money. The Council will vote on changing the bylaws at the June meeting. Each department will get one vote, and a two-thirds majority must approve the change. There was a question as to whether to CoSSAC treasurer should be part of or chair the Fundraising Committee. The Council decided the treasurer should be associated with both the Fundraising Committee and the Mentoring and Advocacy Committee’s professional development section, so he or she can keep both groups informed about what’s going on. Robin called for nominations for treasurer, pending the Council’s acceptance of the change in the bylaws. Lupe and Lili both nominated Ana. The Council will formally decide the treasurer issue at the August meeting. Since there were no other nominations, Mariah will continue as secretary. Lili nominated Abreeza for CoSSAC co-chair, and Abreeza accepted. There were no other nominations, so Abreeza will be the co-chair. Mike was the only person who was nominated for and accepted the position of chair. He will be the 2005-2006 CoSSAC chair. Council organization: Lili drew out an organizational chart of the organization, since it’s growing and getting more complex. Professional development will come under the direction of the Mentoring and Advocacy Committee. Robin thought that it would be a good fit, and that M&A members would be able to look over applications between planning for Dean Times, since those only happen three times per year. Fundraising has traditionally been a part of the Staff Recognition Committee, however, now that the funds are used for professional development rather than staff recognition, Fundraising will be its own committee. Robin received a letter from Concessions asking if CoSSAC would be interested in participating for the 2005 football season. There are only six home games (in contrast to last year’s seven), and there are fewer back-to-back games, so the schedule will not be as demanding. Although Fundraising would be in charge of organizing the concessions fundraisers, they would not be the only people working there. The possibility of getting UA SAC involved in concessions was brought up, but the Council decided to wait and see if there are enough people to work at the games, because that way the funding wouldn’t have to be shared. The Council also discussed its possible participation in the Diabetes Walk. The Council was too busy with concessions to be able to participate last year, but Robin said the Council has committed to help, and Julia is affiliated with the ADA. The emphasis for the Diabetes Walk will be on involvement and getting people to walk, rather than raising money. The Council is getting a head start on organizing for the football games this year, and should be able to do both in the fall. Charity work and community service will be separate from the Fundraising Committee, and will still fall under the domain of the Staff Recognition Committee. Denise asked what the Communications Committee is responsible for. Robin listed off: the newsletter, website updates, listserv management, and representative posters for each department. The Council discussed the logistics of the concessions stand, wondering if it would be possible to have some people come in at the end of the night to help with the clean-up. Robin said that’s a problem, because Concessions won’t check in workers past a certain time, and they’ll only check in 13-15 people per stand. Robin suggested more than five managers be trained so they can rotate out, and don’t have to be at all the games. The dates of the 2005 football season home games are: September 10; September 17; October 15; October 22; November 5; November 12 The Fundraising chair will receive a packet of information, including the game times, from Concessions in August. The Council decided that applicants for professional development funds should be awarded points toward selection for involvement in and help with and/or recruitment for CoSSAC fundraising activities. Previous Council members will also receive points for their service. Robin stressed the importance of advertising the fundraising’s purpose of supporting professional development. It is important to reinforce the reason for the fundraising events and show others how they can get involved. Robin also suggested trying to coordinate a group photo of all the people helped out at football games last year, to be posted on the website. Traditionally, the Council does not meet in June or July. However, there are lots of items that still need addressed, so there will at least be a meeting in June. Topics of the June meeting include: - assigning new members to serve on committees - solidifying staff development criteria/selection process - discussing Emily Kraus scholarship with Anne Lopez Committee UpdatesCommunications: Robin nominated Gina as chair of the Communications Committee. Abreeza seconded the nomination, and Gina accepted. Gina will need to make sure the departmental posters have the new CoSSAC representatives and staff excellence award winners. She can talk to Rachel about this. Staff Recognition: Lili nominated Jane to chair the Staff Recognition Committee, and re-nominated Eva as co-chair, pending the acceptance of their nominations. Abreeza informed the council that Jane, although not present at the meeting, would be interested in chairing the SRC. UA Star awards will be given out Tuesday, May 17, and Thursday, May 19, in atmospheric sciences and biosciences west. Contact Abreeza or Eva if you’re interested in helping out. Mentoring and Advocacy: Robin nominated Julia as chair of the Mentoring and Advocacy Committee. Lili seconded the nomination, and Julia accepted. The Council would like to have a Dean Time in July, and will work out the details of it at the June meeting. No date has been decided yet. Susan suggested the Committee decide soon, as Dean Ruiz isn’t in town much over the summer. Catalina and Julia will coordinate this. Fundraising: Lili nominated Abreeza as chair of the Fundraising Committee. Robin seconded the nomination, and Abreeza accepted. Robin will act as unofficial co-chair, since she already has a lot of the information Abreeza will need. The meeting was adjourned at 11.30 a.m. Submitted by Mariah Freark, Secretary COSSAC Meeting Minutes: June 14, 2005
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